Visitor Management

Are you looking to invest into a new visitor management software? Something that you can use to log visitors and track them? This is a really good idea. Visitor management is important not only for record keeping but also because a good visitor management software increases productivity. There are a lot of visitor management solutions out there so it can be a little confusing to decide which one to use. In this article, I will share with you a list of some of the most important features that you should get with your visitor management system.

Pre-Book Visitors

The very first and the most important feature is having the ability to pre-book visitors. This means a visitor can register from anywhere and do not have to go to the front desk. When they arrive, they print the pass and head straight to their meeting. When the visitors have to wait to register they get late for their meeting. This can be eliminated by having the ability to pre-book visitors.

2. Cloud Storage
The next feature your visitor management system must have is the capability to store visitor information in the cloud. With new laws like GDPR you do not want to store your visitor information on your premises. The other big advantage of storing data on the cloud is that you can access it anytime and from anywhere and can see auto computed data to get visitor patterns for your office. This will help you better manage your visitors.

3. Notify Host Instantly

The next feature your new visitor management solution must include is the ability to notify the host automatically upon guest arrival. This way the host can get ready for the meeting and this saves a lot of time. In the past it took long for the visitor to meet with the host.